This form must be used when requesting to fill any vacant Permanent position or any vacant LTE position (from the WSFP LTE classification list) per WSFP’s Recruitment & Selection Policy. This includes a vacant LTE position you wish to fill with a current employee. The form should be filled out electronically and must be submitted with Position Description to HR at least five (5) business days prior start of recruitment or appointment of new hire.

HR USE ONLY	Requisition #:	Position #:	Date Rec’d:
Date Closed:	Filled by:	Appt Date:

POSITION INFORMATION	ALL Fields Required; NOTE: Use assigned 6-digit Position # if filling one (1) position. Otherwise, use 5-digit Job Code when filling more than one (1) position within a Job Code (i.e. 20 Ticket Sellers).
Position Requested	Department/Unit	Hiring Supervisor
Position # or	Type of Position (check only one; see back page for Definitions):	Number of Positions Requested
Job Code:	Permanent*^ Dually-Appointed LTE* ^ Year-Round LTE* Fair Planning LTE Fair Only LTE	(Year-Round, Fair Planning & Fair Only):
This position is:
Add’l w/in Job Code*^ Replacing vacated position last filled by:

POSITION DETAIL – Must also attach Position Description(s)
Pay Rate:	If an Add’l position or Replaced position w/ Pay Rate increase, is funding in your salary line?
$	Yes No*^ how will it be funded?
Primary Shift:	Anticipated # of	End Date (if approved	Any Non-Standard, Unusual Working Hours or Conditions:
1st 2nd 3rd	Hours/Week:	only for certain period)	Weekend Hours (Fair excluded) Hazardous Work Other:

RECRUITMENT INFORMATION
For Year-Round (non-Dual LTE), Fair Planning or Fair Only LTE positions only, do you have someone in mind to fill position?
No Yes (see Note) Name:	Check if a Current LTE
Note: Candidate must still pass background check and be approved to be hired before offering position. Reference Recruitment Policy
If a Year-Round (non-Dual LTE), Fair Planning or Fair Only LTE position, do you intend to recruit externally? Yes No

JUSTIFICATION – Provide justification for request for any position that is Add’l, Permanent, or Dually-Appointed position

RECOMMENDATION – Electronic signatures allowed if HR receives form via email directly from the highest level signed
Hiring Supv:	Date:
*Requests for Add’l, Permanent, Dually-Appointed LTE, Year-Round LTE and Unfunded positions Require the Following:
Dept Head:	Date:	Denied HR
^Requests for Add’l, Permanent, Dually-Appointed LTE, and Unfunded positions Require the Following:
Div Head:	Date:	Denied HR
CEO:	Date:	Denied HR

DEFINITIONS:

Dually-Appointed LTE: A person appointed to work in two simultaneous LTE positions at WSFP for a minimum of at least 1,040 hours annually and to whom expanded, but not full, fringe benefits are offered. Dually-Appointed LTEs are considered Year-Round LTEs, when referenced, for purposes of recruitment

Fair Only LTE: A person appointed to an LTE positon for the Fair Period only, as defined, plus any department-specific setup, orientation and/or cleanup days

Fair Period: Annually the 11-day period of the Wisconsin State Fair (Fair) that commences on the Thursday immediately preceding the first Friday in August and concludes on a Sunday.

Fair Planning LTE: A person appointed to an LTE position for the Fair Planning Period, as defined, whose primary responsibilities rest with planning a program or function of the annual Wisconsin State Fair

Fair Planning Period: Annually the period during which most departments’ activities and goals are focused on ramping up for and producing the annual Wisconsin State Fair, from late spring through mid- to late-August

Hiring Supervisor: The staff member with the authority to make hiring decisions for a department. Hiring Supervisors are only Permanent or Dually-Appointed LTE staff and are not single LTE staff. While some recruitment and selection activities may be delegated by the hiring supervisor, he/she is ultimately responsible for recruitment and selection of all subordinate staff and thus, the only one who can approve and sign appropriate Human Resources-related documents (referenced in this policy)

Limited Term Employment (LTE): Employment in which the nature and conditions do not permit attainment of permanent status and filled by a Limited Term Employee (LTE)

Permanent: A position assigned a position number from the state legislature with full fringe benefits package

Year-Round LTE: An LTE position that requires the services of an employee on a year-round basis or in any period outside of the Fair Planning Period. Year-Round is usually considered an anticipated period of at least six-months. This typically includes non-Fair events season positions (that may also be used during the Fair event) but would not include Fair Only or Fair Planning LTEs